Job Description

To provide overall HR administrative support to the Operations Team, including PA and receptionist responsibilities.

To maintain and oversee the daily smooth running of Head Office.

 

HR Administrator main duties include: (but not limited to):

  • Providing HR Administrative support to the HR Manager in line with best practice and company policy.
  • Providing administrative support in all areas of HR including:
    • Updating employee information and maintaining HR portal and systems
    • Recording, tracking and monitoring employee leave (unplanned absence and annual leave)
    • Administration of performance management process
    • Creating employee surveys as required
    • Payroll administration
  • Managing the administration of the recruitment cycle, including:
    • Maintaining all required information on the Recruitment Dashboard
    • Collating applicants and carrying out monitoring where applicable
    • Liaising with the Hiring Manager and Agencies as required
    • Coordinating interviews and generating the associated paperwork
    • Carry out inductions and all aspects of onboarding including the preparation of offer letters and employment contracts
    • Administration of social media related to attracting talent
  • Assist with employee engagement activities such as social events
  • Collating data for the Annual FEC Monitoring Return
  • Involvement in organisational committees as required
  • Any other reasonable duties as required by Management

Business Administration main duties include: (but not limited to):

  • To provide personal assistant duties and organisation to the CEO including diary management and producing reports as required
  • Triage of CEO emails – delegate as appropriate
  • Organising meetings, agenda preparation and minute taking at meetings as required
  • Receptionist duties:
    • Company switchboard responsibility including screening phone calls, enquiries and requests, and handling them when appropriate
    • Meeting and greeting visitors and preparation of refreshments
    • Responsibility for incoming and outgoing post
  • Liaising with clients, suppliers and other staff
  • Ordering of stationery, office supplies, catering etc. and managing the relationship with suppliers
  • Manage the relationship with external travel booker
  • Arranging external meeting rooms and catering, as required
  • Managing / coordinating office space logistics
  • Any other reasonable duties as required by Management

 

Responsible for staff:

N/A

 

Responsible to:

HR Manager

Additional Information

Essential Criteria:

  • 3 years’ relevant experience in a similar role
  • Office management / PA experience
  • Maths and English GCSE at minimum C grade or equivalent
  • Comfortable with technology with strong skills in Microsoft Office, especially Word and Excel
  • Keen interest to develop skills in HR
  • Able to travel, if required, to support team events and meetings
  • Independent right to work in UK

Desirable Criteria:

  • CIPD qualification is preferable
  • HRM System experience
  • Post-Secondary Qualification in Business Studies or similar
  • Experience of dealing with people at all levels both internally and externally
  • Familiarity with Data Protection principles

The right person will have the following qualities that reflect our core values:

Innovation

  • Always strives for continuous improvement and able to adapt to change with motivation, resilience and positivity
  • Excellent problem-solving skills
  • ‘Can do’ attitude to new tasks
  • Thinking ‘outside the box’

Quality

  • Exceptional attention to detail
  • Excellent organisational skills with the ability to self-manage, prioritise workload in an agile way and meet deadlines
  • Good commercial awareness
  • Self-motivated and driven

Care

  • Excellent communication skills (both written and oral) with the confidence to deal with employees and stakeholders appropriately at all levels
  • Ability to forge effective relationships built on trust, integrity and confidentiality
  • Go that extra mile for those around you

 

Automated Intelligence reserves the right to adjust the criteria as necessary to facilitate the shortlisting process depending on the number of applicants.

 

In addition to an exciting and challenging work environment, we offer;

  • Stakeholder Pension
  • Health Insurance
  • Group Life Cover
  • Free Parking
  • Flexible Hours
  • Social Events
  • Free Daily Breakfast
  • Weekly Friday Lunch

 

To Apply

Please send your CV and Cover Letter, clearly demonstrating how you meet essential criteria, to jobs@automated-intelligence.com.

Shortlisting

If you wish to apply for this role, please don’t delay as shortlisting will commence as soon as applications are received and interviews with shortlisted candidates will be arranged asap.

Automated Intelligence Ltd is an Equal Opportunities Employer.

 

  • Closing Date

    24th January 2020 12:00am
  • Location

    Belfast
  • Salary

    £20,000 -22,000