SharePoint has become the information management tool of choice for a wide range of organisations. SharePoint’s ease of use, configurability and extensibility, and its enthusiastic adoption by end users, have helped to drive its success in the information management space. From an information governance perspective, however, there are compliance requirements (whether internal, regulatory or legislative) faced by large enterprises and government organisations which have prevented them from deploying SharePoint.
Market requirements and internal policy require SharePoint functionality to be extended to meet records management and information governance best practices.
AI.COMPLIANCE EXTENDER extends and leverages the capability of SharePoint 2010/13 and SharePoint Online to meet regulatory controls and support best practice records management and information governance. Designed around records management best practice and to comply with standards such as ISO15489 and MoReq, customers can use SharePoint and AI.COMPLIANCE EXTENDER with confidence.
AI.COMPLIANCE EXTENDER enables SharePoint On-premise and online (or a hybrid solution) to be adopted effectively in addressing compliance business requirements.
The solution is deployed quickly and easily as a set of feature extensions that do not overlap with SharePoint features, and it integrates with SharePoint to offer a seamless user experience.
Allows simple and easy restructuring through structured management of records in classification hierarchies
Simplifies metadata update and organisational change by extending the management of metadata, allowing automated and intuitive capture of metadata without user intervention
Supports FOI and eDiscovery activity by enhancing the retention and disposition capability of SharePoint, allowing bulk record declaration and disposal
Provides key interoperability extensions, allowing records to be imported and exported to globally defined XML schemas, whether to regulatory bodies or as inter-organisational transfer
Provides holistic management of all content by allowing registration and management of external records (both physical and electronic) alongside SharePoint records
Introduces key security enhancements to SharePoint, allowing full attribute (metadata) based access control, with content blocking and list/search filtering as standard
The City of Cardiff Council extends and leverages the capability of SharePoint to meet regulatory control and support best practice records management using AI.COMPLIANCE EXTENDER.
We handle millions of documents a year, so the Automated Intelligence and Microsoft Solution will enable us to develop a corporate document and record management system, compliant to regulations. We have already seen major efficiencies; for example the Information Governance team are using the system to record and locate physical items replacing spreadsheet processes, saving time and money.
Operational Manager for Improvement and Information, the City of Cardiff
Read more about how the City of Cardiff Council supports organisational change with Microsoft SharePoint and tools from Automated Intelligence in an Information Management project
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